City of Chandler Salary Plan - 2009-10
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OT Status Legend:
Non-Exempt = Hourly Position
Exempt = Salaried Position
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Excellence is the responsibility of everyone at the City of Chandler. We lead by
our core values in constant pursuit of excellence:
*Commitment – Dedicate oneself to consistent and excellent public service
*Innovation – Implement unique, creative and cost-effective solutions
*Communication – Communicate in a positive, honest and productive manner
*Integrity - Adherence to high ethical standards
*Diversity – Promote inclusiveness
and impartiality throughout the organization
*Personal Responsibility – Take initiative to achieve excellence and accept accountability
*Respect – Demonstrate a high regard
for others
*Teamwork – Promote cooperative efforts, open communication and trust
All City employees are expected to conduct themselves in a way consistent with the
above values.
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| Job Description |
BUDGET MANAGEMENT ASSISTANT
Pay Grade: 22 FLSA Status: Exempt
Job Group: Confidential (C) Class Code: B026
Effective Date: 12/08 Revision Date: 3/09
Classification Summary:
The primary function of an employee in this class is assist in the overall process of preparing and administering the City’s annual operating budget and capital budgets. Work includes research, analysis, and the development of effective and efficient budgeting processes and procedures. This classification is distinguished from the Budget & Research Analyst classification by the performance of less complex duties and responsibilities.
Essential Functions:
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
Prepares, analyzes and maintains employee salary schedules and benefit and tax cost information for use in budget development and reporting.
Performs the costing of Police, Fire and SEIU MOU agreements;
Participates in funding coordination activities between budget and human resource functions;
Projects personnel costs for five year General Fund forecast;
Coordinates budget activities with all City departments and divisions to ensure a comprehensive and timely product;
Gathers, researches, analyzes and compiles information from departments in preparation of the City’s operating and capital budgets.
Provides technical assistance to other City departments and divisions regarding the budgeting process;
Coordinates information gathering and prepares budget instructions, budget manuals and related documents.
Prepares training materials and assists with training department and division budget liaisons;
Administers the PowerPlan Budget module for the City including, set up, maintenance, managing user profiles, designing and maintaining reports, training new users, testing new modules, as well assisting City staff with issues;
Serves as the liaison for the City with PowerPlan Budget module vendor;
Administers the budget process for the City which includes, maintaining budget calendar, reminding departments of due dates, following up with department on document status.
Responsible for putting the budget book together including the initial proof reading and editing department submittals and compiling and validating the personnel section of the budget document.
Collects information and data and/or conducts surveys, analyzes findings, prepares reports and makes recommendations to management for use in process and system improvements;
Advises analysts and City staff on budget issues, policies and procedures and assists in the maintaining of proper budgetary controls;
Assembles, organizes and reproduces materials for presentations at budget workshops and seminars for City employees.
Prepares a variety of graphics, design layouts, illustrations and texts for visual communication projects of the Division.
Prepares budget or financial documentation for City Council, Auditor General and other state agencies for compliance with established regulations and procedures;
Creates and maintains a variety of databases and financial information for analysis and forecasting purposes; evaluates accuracy, reviews accounting records and prepares reports;
Assists in rate analysis and fee structure studies;
Performs work involving research and application of administrative systems, policies, statutory requirements and procedures related to budget process;
Serves as project manager to plan, organize, develop and implement special programs and projects of a varied nature directly related to the function of the assigned department/division;
Works as part of budget team to improve methods, communication and customer satisfaction with other departments and the general public;
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;
Conducts research, analyzes and prepares reports for the Budget Division;
Performs all work duties and activities in accordance with City policies and procedures;
Works in a safe manner and reports unsafe activity and conditions. Follows City-wide safety policy and practices and adheres to responsibilities concerning safety prevention, reporting and monitoring as outlined in the City’s Safety Handbook.
Other Duties and Responsibilities
Trains others in technical procedures or processes;
Knowledge, Skills and Abilities:
Knowledge of:
Principles, practices and methods of municipal accounting and budget preparation;
The principles and practices of public or business administration and management;
Research techniques and methods of report presentation;
Project management methods and techniques and time management principals;
The operation of personal computer and various software applications for word processing, spreadsheets, graphic presentations, database management, etc.;
The principles of accounting, organizational development, personnel management, policy formation and budget preparation;
Ability to:
Interpret data and other information and make decisions in conformance with laws, regulations and policies;
Plan, organize and coordinate special projects, programs and events of a varied nature;
Analyze and interpret statistical data and present findings in a clear and concise manner;
Analyze issues, independently formulate recommendations;
Plan and organize the work of others;
Establish and maintain effective working relationships with other City employees, supervisory personnel, state and local elected officials and the public;
Operate a personal computer and related software such as word processing, spreadsheets, etc.;
Communicate effectively both orally and in writing;
Respond appropriately to public inquiries and present a positive public image;
Supervision Received:
The work is performed under the general direction of the Budget Manager.
Supervision Exercised:
None
Minimum Qualifications:
Bachelor’s Degree in Accounting, Finance, Public or Business Administration or related field; and
At least three (3) years of experience in performing city wide governmental budgeting and research activities; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Work Environment:
The primary duties of this class are performed in a general office environment.
Essential Physical Abilities:
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively on the telephone and in person;
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review documents of a written nature.
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate a personal computer and other office equipment;
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in a general office environment.
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