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City of Chandler Salary Plan - 2013-14
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OT Status Legend:
Non-Exempt = Hourly Position
Exempt = Salaried Position
Excellence is the responsibility of everyone at the City of Chandler. We lead by our core values in constant pursuit of excellence:

*Commitment – Dedicate oneself to consistent and excellent public service
*Innovation – Implement unique, creative and cost-effective solutions
*Communication – Communicate in a positive, honest and productive manner
*Integrity - Adherence to high ethical standards
*Diversity – Promote inclusiveness and impartiality throughout the organization
*Personal Responsibility – Take initiative to achieve excellence and accept accountability
*Respect – Demonstrate a high regard for others
*Teamwork – Promote cooperative efforts, open communication and trust

All City employees are expected to conduct themselves in a way consistent with the above values.

 
Job Description
PUBLICATION SERVICES SUPERVISOR

Pay Grade: 25                     FLSA Status:    Exempt
Job Group: Supervisory (S)            Class Code: P116    
Effective Date: 7/08                    

Classification Summary:
The primary function of an employee in this class is to supervise the print, mail/distribution, graphic and publication/printed material functions for the City.

Essential Functions:
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
Plans, coordinates, supervises and evaluates the work of subordinate Administrative Services personnel;
Writes, edits and designs publications, forms, flyers and other printed materials as needed. Works closely with the CAPA staff regarding internal and external publications and printing functions;
Assures official City printed materials meet graphic and publication standards by reviewing materials to be printed and mailed; performing forms and control management.
Works with City's Graphic Designer and freelancers, as well as outside printers and specialty contractors in the production of professional materials. Makes recommendations to other departments on use of graphic and print services.
Monitors and controls the budget for the division, including purchase of offset printing, copying, binding, mailing, and inserting equipment, and computers for graphic functions.
Solicits bids and analyzes quotes and proposals for overflow printing, bindery and other outside printing and related services for the City.
Accepts, logs, and assigns print and private postal service requirement priorities, and prepares cost and time estimates on both mailings and individual print jobs;
Coordinates and trains end users in mail functions and print requirements to ensure the timely, efficient, and cost effective movement of all mail and distribution throughout the City;
Serves on City committees, such as Public Information Group, EASE, and Employee Council;
Performs all work duties and activities in accordance with City policies and procedures;
Works in a safe manner and reports unsafe activity and conditions. Follows City-wide safety policy and practices and adheres to responsibilities concerning safety prevention, reporting and monitoring as outlined in the City's Safety Handbook.
Knowledge, Skills and Abilities:
Knowledge of:
Modern personnel management, supervision, and evaluation techniques;
Fiscal plan development, monitoring, and control;
U.S. Postal Service procedures and requirements for preparing mailings to insure maximum postal discounts are obtained;
Job cost/time estimating and inventory control;
Various types of duplicating and graphics equipment, to include working knowledge of required preventive maintenance;
Personal computers and related software that applies to the work performed.

Ability to:
Supervise and evaluate the work of subordinate personnel;
Develop and monitor a fiscal plan for the Administrative Services Division's services and activities;
Develop and communicate policies and job procedures;
Coordinate with and/or train employees citywide;
Make simple mathematical computations and keep accurate records of supplies usage and charge-back;
Comprehend and follow oral and written instructions;
Operate a personal computer and related software;
Establish and maintain effective working relationships with supervisor, co-workers, the public, etc.;
Provide quality services in a cost-effective manner and to recommend improved methods of performing the work.

Supervision Received:
The work is performed under the supervision of the Communications Manager.

Supervision Exercised:
Supervision is exercised over the work of professional, technical and clerical staff.

Minimum Qualifications:
A Bachelor's Degree in Communications, Business or related field; and
Four (4) to six (6) years progressively responsible experience in publications, graphics and mail distribution preferably in a governmental agency to include supervisory or lead experience, and
Valid Arizona's Driver's License; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Work Environment:
The primary duties of this class are performed in a general office environment.

Essential Physical Abilities:
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person;
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, review, evaluate, prepare and file a variety of written/typed documents and text materials;
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate computer equipment and other office equipment and make adjustments to equipment;
Sufficient personal mobility, flexibility, and balance, with or without reasonable accommodation, which permits the employee to work in an office environment, lift up to 20 pounds, and to sit and work at a keyboard for an extended period of time.