HOA Matching Enhancement Support Program

To be considered for an award, applicants must comply with each of the following application requirements:

• Applicants must reside in the neighborhood for which the application is being submitted.
• The neighborhood must be an HOA, by which is meant an "association'' as defined in A.R.S. 33-1802.
• The improvements to be constructed, repaired, replaced, or maintained as part of the eligible project must occur in areas of the neighborhood that are viewable by the general public. Projects in a gated community may not be approved if the project sought is behind gates.
• The neighborhood must be a Registered Neighborhood with the City of Chandler Neighborhood Programs Division. Ensure your neighborhood is currently registered.
• At least one member of the registered neighborhood must have attended a Neighborhood Programs education class (such as Good Neighbor 101, HOA Academy, or a Golden Neighbors event), OR must have hosted a Golden Neighbors supply drive.
• Neighborhood leaders must notify the entire neighborhood upon approval of the project support. This may be done through social media, mail or a neighborhood meeting.
• A minimum of 10 residents must participate in the neighborhood project or event for which monies are awarded.
• The HOA must be an active participant in the City of Chandler Block Watch Program.
• The neighborhood must have hosted a G.A.I.N. event within the previous 12 months.
• See below for eligible projects and events.
• A complete application must be submitted. Incomplete applications will be denied.
• Application must be approved/signed by an authorized representative for the HOA.
• Three (3) written proposals/bids/quotes for materials and/or services being obtained for the project must be attached to the application. Applications submitted without three bids will be denied.
• All vendors must be approved by Neighborhood Programs, as well as submit their W9 form, prior to commencing the project/event.
• HOA neighborhoods must submit a receipt for funds paid, prior to the City paying out their portion.
• HOA neighborhoods must submit a current W-9 and invoice to Neighborhood Programs staff prior to commencing the project.
• The project for which an award is sought should be from the “eligible” categories, as described below.
• The project must not commence prior to the City providing written approval of the award for the project.
• Any ongoing project and any funding expended prior to the approval of the program are not eligible for the HOA Matching Assistance Program.
• Color photos and a site plan, indicating the site location of the proposed project, are mandatory and must be submitted along with the completed application.
• All projects must comply with the applicable City zoning and development requirements.
• If the proposed project requires a permit (building permit, special use permit, etc.), that permit must be issued by the appropriate City department prior to commencement of the project.

Project categories that are eligible under the HOA Matching Enhancement Support Program are as follows:

• Entry Signs
• Painting of Planned Development Perimeter Walls
• Enhancement of Landscaping in Common Development Areas
• Addressing Safety Concerns
  • Neighborhood Block Watch signs must be approved by the Chandler Police Department through the Crime Prevention Officer

• The application will be reviewed for completeness, basic eligibility, and the overall impact the proposed project will have on the neighborhood and general community.
• Neighborhood Program staff may request a site visit.
• Staff will rate each application based on the following:
  • Is there substantial community involvement in the project?
  • To what extent will the project contribute to the long-term sustainability of the neighborhood and enhance the appearance and vitality of the neighborhood?
  • To what extent will the general public be impacted by the enhanced visual appearance of the neighborhood resulting from the project? (E.g., a project involving improvements along an arterial road within the city limits will generally be considered to impact the general public to a greater extent than a project whose improvements are more localized.)
  • Is there a need for grant funds in order for the project to be undertaken/completed or are other means of funding available?
• Neighborhood Programs staff will forward the application, together with their recommendation and rating of the application, to the Neighborhood Resources Director for final action.
• Neighborhood Programs staff will provide notice by email of the action taken by the Neighborhood Resources Director. Notice of approval will be deemed to constitute grant approval and the date of notice shall constitute the “award date.” If an application is denied, the applicant may reapply on or after the 31st day following the date that the notice of denial is transmitted.

• The award is payable to the vendor only upon completion of the project.
• The project must be completed within 12 months from the award date.
• Once the project is completed, a Project Completion report must be provided to the Neighborhood Programs office, sharing the successes of the project, including photographs and a description of the project, showing how it supported an increase in the neighborhood’s social network

If you have any questions regarding the application or process, please contact Neighborhood Programs at 480-782-4363. Thank you for your interest in the HOA Matching Enhancement Support Program and in your desire to make a difference in your neighborhood.